Registration

Registrations now open!

ICMI’25 is an in-person conference, and virtual attendance is only possible under extenuating circumstances. Virtual attendees must (1) obtain prior permission from the GCs (main conference tracks) or Workshop Chairs (for workshops), and (2) nominate an in-person attendee to cover for their presentation(s), if they would like to attend virtually. Also, no distinction is made between in-person and virtual registration costs

Registration opens:	8 Aug 2025
Early birds before:	Aug 30, AoE (Aug 31 AEST)
Registration closes	5 Oct 2025

Note: We are accepting regular registrations only until Oct 5 (EoD). On-site registrations can only happen with a full registration fee of $1750 and an additional fee for banquet attendance will also apply.

All branding exhibit-related registrations have to be done by Oct 5.

For questions please contact Registration Chair (icmi2025-reg@acm.org).

Social event for ACII and ICMI attendees on 12th Oct

There is a social event being organized for ACII and ICMI attendees on 12th Oct (Sunday), with limited seat availability. We are organizing a bus tour to Canberra’s spring flower festival Floriade and to the local wildlife sanctuary Tidbinbilla for only AU$50 (this is a very subsidized fee). If you wish to participate, please make a payment via https://payments.canberra.edu.au/VW6/booking?e=ICMI2025-MIS and your details on this Google sheet

Students travel grants

We are making a limited number of travel grants available to students (and post-doctoral researchers in exceptional circumstances) to support travel and accommodation of ICMI’25 attendees. To be considered for the grant, you must:

• Have registered for ICMI’25 and attend the conference in-person (no support available for virtual attendees).
• Not avail any other grant that have been made available (e.g., NSF travel grant for US-based DC students, CCC fellowship for Blue Sky presenters).

To apply for the travel grant, please send an email to icmi2025-reg@acm.org specifying Travel Grant Application and your name in the subject line (other entries will not be considered given the volume of emails we receive each day). In your email, please justify the need for travel support, and specify the quantum of expenses estimated for attending ICMI’25.

Based on the number of applications and the funding available, we will decide on the value of the support to provide for each application. As specified on the registration page, travel grants will primarily aim to support participation from distant locations (Europe and North/South America).

Please note that the support funds will be provided to applicants as reimbursement upon successful attendance (they will not be disbursed prior to the conference).

Registration fees

All prices are in Australian dollars.

Full conference registration (including workshops)

Registration types	Early bird (before 25 Aug 2025)	Regular (*)
ACM members	$1,400	$1,550
Non-ACM members	$1,600	$1,750
Student (ACM member)	$900	$1,100
Student (non-ACM member)	$1,100	$1,250
Student Virtual (ACM member)	$900	$1,100
Student Virtual (non-ACM member)	$1,100	$1,250
Full Virtual Registration	$1,550	$1,550
ACM member from developing country	$450	$550
Student (member and non-member) from developing country	$300	$400

Workshop-day only

Registration types	Early bird (before 25 Aug 2025)	Regular (*)
ACM members	$300	$450
Non-ACM members	$425	$475
Student (ACM member)	$200	$300
Student (non-ACM member)	$250	$350
ACM member from developing country	$200	$300
Student (member and non-member) from developing country	$150	$200

(*) On-site registrations will not be available this year.

Each full registration will cover two long or short papers while each student registration will cover only only one regular long or short paper (main or adjunct)

Important: To facilitate tracking of papers covered by registration, please ensure that you enter your paper IDs as listed below:

Track	Paper ID (Prefix_PaperID)
Main track	MT_##
Blue Sky	BS_##
Doctoral Consortium	DC_##
Demo	Demo_##
Grand Challenge	GC_##
LBR	LBR_##
Tutorial	Tut_##
CCMI Workshop	CCMI_##
HRAI Workshop	HRAI_##
AAP Workshop	AAP_##

E.g., if your paper accepted to the main track has ID ’18’, the paper ID would be MT_18.

Important: Incorrectly specifying the paper ID may require re-registration

Please contact icmi2025-reg@acm.org for any queries/clarifications.

FAQs

1. At least one author of every accepted paper must register with a student/full registration prior to the early bird deadline, failing which the paper will be removed from the conference proceedings.

2. Each student registration covers one main/adjunct proceedings paper, while each full registration covers up to two main/adjunct proceedings papers.

3. Please note that student registrations can only be availed by student authors, or authors who had student status at the point of paper submission.

4. Discounted registration rates are available for full/student registrants from developing countries. The list of developing countries is available at https://lnkd.in/gdwT2e2y

5. For those that require a visa invitation letter, please fill in the form at https://lnkd.in/g7Hx9_Um. For those who wish to specify a point of contact for visa purposes, the contact details are:

A/Prof Ramanathan (Ram) Subramanian, General Chair, ICMI 2025, University of Canberra, 11 Kirinari Street, Bruce, ACT 2617, Australia. Email: ram.subramanian@canberra.edu.au, Ph: +61-02-62012430

6. Cancellation/Refund policy:

Cancellations before 14 September 2025 will receive a 90% refund.

Cancellations on or after 14 September 2025 will be handled at the organisers’ discretion. Please contact icmi2025-reg@acm.org for related queries and clarifications.

7. Student travel grants will be made available especially to support participation from distant locations (Europe and North/South America). Details will be made available on the registration page soon.